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Thursday, July 9
Thursday, July 2
Why now is the best time to oursource
by
rjosen
on Thu 02 Jul 2009 12:35 PM BST
Cost Saving Outsourcing is cheaper than having employees; full time, part time or temporary and that’s not just counting the cost of advertising and recruiting. It costs to take the time out to devise effective training and deliver it successfully too. Not to mention time consuming appraisals and progress meetings and the more obvious costs of NI, holiday pay, holiday cover, bonus, sickness pay and benefits. High Quality Outsourced specialists know they are only as good as their last piece of work so they will produce top quality work every time to keep you as their long-term client. Better Business Now is the time when you should be marketing, strategising and ‘doing’. Outsourcing means someone else does the jobs you don’t have the expertise for or the time for. It can also mean ticking off the jobs that you just don’t want to do from your to-do list!
Bad Hair Days Outsourcing means there will always be someone available to support you. No sickness. No holidays. No paternity leave (but outsourcing will cover for yours). No hangovers and no bad hair days! Access to a larger talent pool and a varied knowledge base Outsourcing means an entire new department in your company; a team full of additional skills. If they don’t have all the answers, they are very likely to have the resources to find the answer for you so you will also have improved knowledge. In addition, they are likely to know of other contacts and services that can also help you. Operational Expertise Outsourcing means you will gain access to their know-how which will save you time in the long run. For example, you can use their best practice or HR policies rather than developing your own or they can come in to teach your staff time saving tips or sales skills. Catalyst for Change Outsourcing can often mean a catalyst for major change that otherwise may be very time consuming or not happen at all. Of course, outsourcing means you can carry on working from home with no expensive office to run! Friday, April 24
Tip of the Week April 24th 2009
by
rjosen
on Fri 24 Apr 2009 10:45 AM BST
Manage your space as a whole - especially at the proposed or actual introduction of new systems, tools, technology, people or processes, which might threaten to generate new demands on your time. Ask yourself - is this going to save my time or add to my burden? Managing your space - which includes managing, redefining or reconditioning the expectations of others - is a critical aspect of effective time management.
Friday, March 27
Tip of the Week March 27th 2009
by
rjosen
on Fri 27 Mar 2009 03:00 AM GMT
Review your activities in terms of your own personal short-term and long-term life and career goals, and prioritise your activities accordingly. Plan preparation and creative thinking time in your diary for the long-term jobs, because they need it. The short-term urgent tasks will always use up all your time unless you plan to spend it otherwise. Friday, March 20
Tip of the Week March 20th 2009
by
rjosen
on Fri 20 Mar 2009 03:00 AM GMT
Manage your emails and phone calls - don't let them manage you. Ideally check at planned times, and avoid continuous notification of incoming emails. The more senior you are the more selective you need to be about when to be available to receive phone calls. Try to minimise the time that you are available to take unplanned phone calls, unless you are in a customer-facing, reactive role (customers can be internal too). Even if you are customer-facing, plan some time-slots when you are not available, or you'll never get anything important and pro-active done. Friday, March 13
Tip of the Week March 13th 2009
by
rjosen
on Fri 13 Mar 2009 03:00 AM GMT
If you're hungry or you are feeling light-headed, take a short break and have a snack - something nutritious. Feeling a little bit stressed? Take a 10 minute nap or an 10-minute walk. Friday, March 6
Tip of the Week March 6th 2009
by
rjosen
on Fri 06 Mar 2009 03:00 AM GMT
For instance, Marketing, Errands, Finance and, Sales and Administration Hours. Friday, February 27
Tip of the Week February 27th 2009
by
rjosen
on Fri 27 Feb 2009 03:00 AM GMT
The only way to focus is to eliminate interruptions. Close your office door. Give your kids a project to work on while you write your letter. Divert your calls to someone else. (Try www.kbluton.co.uk) Thursday, February 26
Tip of the Week February 20th 2009
by
rjosen
on Thu 26 Feb 2009 05:30 PM GMT
The To Do list Write a list of what you're doing each week that you want to stop doing.
Are you involved in activities that you don't enjoy?
Are you always helping someone out, and never getting any time-saving favours in return?
Are you tired of dinner being interrupted by the telephone? Remember, you have the power to say 'No'.
The choice is yours. Friday, February 13
Tip of the Week February 13th 2009
by
rjosen
on Fri 13 Feb 2009 03:00 AM GMT
Be sure you have a mix of A (High), B (Medium) and C (Low) Priority items on your list. Try to have your list reflect 60% 'A' Priority items, 30% 'B' Priority items and 10% 'C' Priority items. Friday, February 6
Tip of the Week February 6th 2009
by
rjosen
on Fri 06 Feb 2009 03:00 AM GMT
Write a To Do list
Friday, January 23
Tip of the Week January 23rd 2009
by
rjosen
on Fri 23 Jan 2009 03:00 AM GMT
PC Shortcuts (Part 2)
Ctrl + EndGoes to end of document
Shift + HomeHighlights from current position to beginning of line
Shift + End Highlights from current position to end of line
Ctrl + Left arrow Moves one word to the left at a time
Ctrl + Right arrow Moves one word to the right at a time Friday, January 16
Tip of the Week January 16th 2009
by
rjosen
on Fri 16 Jan 2009 03:00 AM GMT
PC Shortcuts (Part 1)
Alt + F File menu option in current program
F1 Universal Help in almost every Windows program
Home Goes to beginning of current line
Ctrl + Home Goes to beginning of document
End Goes to end of current line
Ctrol + End Goes to end of document
Friday, January 9
Tip of the Week January 9th 2009
by
rjosen
on Fri 09 Jan 2009 03:00 AM GMT
Happy New Year!
Organise your emails
Emails are playing a bigger part in our daily lives and can become a time guzzling hindrance if you let them!
To request our complimentary email organising tips, please email us on help@missjones.info
Wishing you the very best for a happy & organised 2009!
Friday, December 19
Tip of the Week December 19th 2008
by
rjosen
on Fri 19 Dec 2008 03:00 AM GMT
Take some time off!
This is our last tip of the year as Miss Jones has an annual shut down from 24th December to 1st January.
To be refreshed and ready to start the new year afresh, we suggest you do the same!
Wishing you a very Merry Christmas and a happy & organised 2009!
Tuesday, December 16
Don't Let Others Rent Space in Your Head
by
rjosen
on Tue 16 Dec 2008 01:00 PM GMT
I just liked this sentence! A different way of saying 'carry no baggage!'
Friday, December 12
Tip of the Week December 12th 2008
by
rjosen
on Fri 12 Dec 2008 03:00 AM GMT
Bring in the Experts
Outsourcing allows firms to buy in expertise without having to take on a full-time member of staff.
Friday, December 5
Tip of the Week December 5th 2008
by
rjosen
on Fri 05 Dec 2008 03:00 AM GMT
This week we have a
Website Of The Week
courtesy of www.enterprisenation.com
Please have a look at
Simply reply to emails with any number of time options
i.e. 24@hitmelater.com
and the email will come back to you at a time of your choosing.
Try it and see!
No more cluttering up your in-box Monday, December 1
Work is A Four Letter Word
by
rjosen
on Mon 01 Dec 2008 12:00 PM GMT
Work = Toil = To work long and hard Work = the absence of play Work = effort I’ve decided work is a four-letter-word. Like most home workers, I love what I do and mostly don’t consider it work. Some parts of my day I spend working but I keep it to a controlled minimum and get it out of the way as quickly as possible. Basically, if I’d rather be doing something else, then I am working! Work is defined by things we don’t like doing; We don’t like dealing with miserable or incompetent people. So once we know who they are, we stamp ‘Do Not Use’ on their details. We don’t like waiting in call centre queues so we switched suppliers. We don’t like calling expensive phone numbers in order to spend money with those companies so we found alternatives. We don’t like being let down. We don’t like our calls not being returned. All this baggage makes work of our days so we make it obsolete. I don’t particularly like dealing with finances so I delegate as much as I can to an accountant, who loves this sort of thing and is good at it. However, I keep all my receipts and records in impeccable order so I don’t pay them to do work I can easily do myself. Similarly, as a team, we all enjoy doing different types of tasks, usually those we are good at, so I’m careful to delegate jobs to the most effective person. I’m sure you don’t need me to repeat all the statistics we hear about how many hours we spend working or waiting or doing mundane tasks or ironing and other household chores. Is it worth doing something that drains our energy or makes us miserable? What will you do with the extra 5 minutes every hour, or an afternoon per week or a week a year? Would you develop more business – if that’s what you like to do? Would you take a week’s holiday? Would you have more me-time or spend more time with family or friends. Or all of the above? So is it worth working when you could be having fun doing business? Business: If it feels like work, you’re not doing it right! Monday, November 24
Work From Anywhere
by
rjosen
on Mon 24 Nov 2008 11:22 PM GMT
The Freedom to Work from Wherever You Choose [A cautionary tale to anyone thinking of expanding out into an office and/or employing staff!] Home or office? (The joys of working from home) We went in reverse to most. We’ve always worked in offices for one reason only: to house staff. We’ve moved 3 times but the last one was the best move. It was when we decided we didn’t need to work from an office anymore. Cut out the baggage (The joys of the virtual office) In order to do this, I cut out the businesses and services that were time consuming and needed both the office and full time staff to operate. One was not enjoyable and plain and simply, didn’t work. Others, including Miss Jones were born to be run from home and are good fun to manage. This slashed a massive overhead and more importantly an even greater headache. Of course we still have an office base but we only go there for occasional meetings. I find everyone is very happy to meet in a coffee shop, motorway location or plush city centre hotel. Now - this is a better way to work! Pretty soon, we will reduce that to a virtual address – just somewhere for our clients and suppliers to send us post. Quality self-employed staff (The absolute joy of not having staffing issues) Quality staff has always been the principal and most time consuming issue for me. There is enormous availability of people who want to work part–time from home but very limited (or nil) availability of quality, reliable people who come with confidence and common sense to work in the office. We had a waiting list for home-based workers and still do. They will commit to schedules providing they can work from home and have flexible hours. They know this a very rare opportunity to do something fun, valuable and paid whilst not having to step out of their homes. When on the odd occasion, they have to run an errand, they work it around their personal commitments and errands tend to be planned in advance anyway. Because of this flexibility, they are dedicated to us and focussed on our client’s needs. We no longer have an issue with quality of staff and can comfortably recruit anywhere in the country, indeed the world, wherever we have clients. All the staff are now self employed. We simply altered the contracts and they just send me a weekly invoice and get paid the following week. Again, so simple that we don’t even need to use the accountant! With self-employed and home-based colleagues, we seem to have no issues and there’s no need for time consuming weekly reviews and meetings. They don’t want them and I don’t need them – we just discuss anything as it arises and fix it. Embrace technology (The joy of gadgets) In order for everyone to be based from home, I decided on a web-based system so we don’t have to operate a server that needed to stay on at any particular location. Having spent a fair amount of money on databases and technology over the years, I searched high and low for several months for a web-based system similar to what we already had so there was minimal upheaval and most importantly, a company that offered support to everyone. I was delighted to come across Microsoft Office Live completely by chance – and it didn’t cost anything! I tried it myself for a few weeks, in tandem with our existing database and then rolled it out. I didn’t even need to train, it’s so simple. I choose who sees what information and when so our wonderful clients still receive the perfect service they have come to known but we have the all important security element too. In addition to Microsoft Office Live, we have taken advantage of technology such as Blackberry’s and Skype. I had used both over the years but now to much greater extent. Everyone knows a Blackberry means you can receive your emails wherever you are so for me that means not always carrying my laptop if I’m only out for a few hours. Skype now do packages to aid budgeting on phone calls. You also no longer need to make calls via your PC but simply save a number onto your landline or mobile and you can make calls all over the world – all within a budget. It also means home-based staff don’t have to send me itemised bills to have their phone calls reimbursed. I can see it all on-line using my Skype account. Work fewer hours (The joy of freedom) None of us now work full time although in most people’s eyes I still do. Having gone from over 2 years of 18 hour days, including working all weekend to now working a 4 and half day week, just 6-8 hours per day, I don’t see this as full time! Most of this reduction is down to not have to operate and manage an office. On top of this, everything we do is fun and the day just rolls by. Clients are happy and we are happy. Bliss.
All these activities add up to lots more freedom. I can attend at least one training course or seminar per month and have 2-3 leisurely meetings with suppliers and contacts per week and pretty much have Friday afternoons off; something I could have only dreamed of when working 2-3 times as many hours in the office. However, personally, the most blissful of all, I can be based anywhere in the world, with my laptop, Blackberry, Skype and fabulous support team and nobody will ever know any different.
Why now is a good time to outsource
by
rjosen
on Mon 24 Nov 2008 11:20 PM GMT
Why now is a good time to outsource Cost Saving Outsourcing is cheaper than having employees; full time, part time or temporary and that’s not just counting the cost of advertising and recruiting. It costs to take the time out to devise effective training and deliver it successfully too. Not to mention time consuming appraisals and progress meetings and the more obvious costs of NI, holiday pay, holiday cover, bonus, sickness pay and benefits. High Quality Outsourced specialists know they are only as good as their last piece of work so they will produce top quality work every time to keep you as their long-term client. Better Business Now is the time when you should be marketing, strategising and ‘doing’. Outsourcing means someone else does the jobs you don’t have the expertise for or the time for. It can also mean ticking off the jobs that you just don’t want to do from your to-do list! · Why should you be doing data entry when your best skill is to be out networking to meet new contacts? · Why are you chasing money when you should be maintaining an excellent working relationship with that client? Let someone else be Mr Nasty! · Why spend time doing administration when that time can be spent talking to new or existing clients and building the business? · How long does it take you to find newsletters and blogs that you need to read or to do online business networking? Will that time be better spent just reading what’s perfect for you and just responding to great on-line contacts? · Why organise the database when your priority is to write the new marketing plan? Bad Hair Days Outsourcing means there will always be someone available to support you. No sickness. No holidays. No paternity leave (but outsourcing will cover for yours). No hangovers and no bad hair days! Access to a larger talent pool and a varied knowledge base Outsourcing means an entire new department in your company; a team full of additional skills. If they don’t have all the answers, they are very likely to have the resources to find the answer for you so you will also have improved knowledge. In addition, they are likely to know of other contacts and services that can also help you. Operational Expertise Outsourcing means you will gain access to their know-how which will save you time in the long run. For example, you can use their best practice or HR policies rather than developing your own or they can come in to teach your staff time saving tips or sales skills. Catalyst for Change Outsourcing can often mean a catalyst for major change that otherwise may be very time consuming or not happen at all. Of course, outsourcing means you can carry on working from home with no expensive office to run! Tuesday, October 14
You Can’t Possibly Succeed Without An Assistant
by
rjosen
on Tue 14 Oct 2008 04:19 PM BST
I found this on www.paulspublicityblog.com and couldn't resist adding it here
Do you have an assistant? If not, I guarantee you will never reach the level of success you deserve. It’s just not possible. Here’s why… Many entrepreneurs pride themselves in being a "one man band". They talk about how they handle everything and have everything under control (yeah, right). They handle product production, duplication, fulfillment, returns, inventory, record keeping - the works. I can’t tell you how many business owners I know have told me they have a CD duplicating machine right in their office so they can handle duplication, label production, assembly, shipping, etc. all "in house". They boast how they save money on the whole process. Not only is that untrue, it’s one of the leading factors that destroys a business. You’ve been told many times that you should work on your strengths because that’s where you make the most money. You should not waste a minute of your time trying to improve your weaknesses. Some people have the fantasy that if they improve the areas where they’re weak, they will live a balanced life. Utter stupidity! You are weak in certain areas for a good reason - you’re not good at those tasks. No genius thinking there! But still, people fritter away their lives building their weaknesses. Unless you run a full scale CD duplication house, duplicating CDs is one of your weaknesses. I don’t care how good you are at duplicating those CDs and how fast you can do it. You can’t do it better than the duplication house and you can’t do it cheaper. Oh, it may seem cheaper. You may produce a finished CD for 89 cents, while the duplication house was going to charge you $1.40. So you saved 51 cents. But it took you 10 minutes to make the CD, label it, package it and get it in the mail. A foolish waste of time. And so it goes with an assistant. If you hire a good assistant and you do it correctly, you’ll hire someone who’s good at what you are not. That person will be a beautiful balance to you - and you to that person. My assistant, Denise, and I have been together for over 10 years. We differ in many, many ways. And that’s good. If you’ve ever spoken with Denise, you’ve experienced one of the joys of life. She is so pleasant, kind, happy and friendly that when you hang up you have a better day ahead of you. I wish I could be that pleasant as often. Denise and I balance each other out beautifully. As a result we get a lot accomplished. I repeat - there is no possible way you can be as successful as you deserve without help; without a good assistant. Learn how to look for, hire and work with a great assistant. It’ll be one of the best investments you’ll ever make in your business and in your life. The best place to start is with an information product Denise created about this very topic. You can get free information by CLICKING HERE. Don’t worry, this isn’t one of those mega-priced, 20 pound information products. This’ll set you back about the same as a couple of large lattes and some pastries. But it can revolutionize your business…and your profits. That’s enough of reading this. Go hire yourself a great assistant! Thursday, August 28
Jelly is Sweet
by
rjosen
on Thu 28 Aug 2008 06:41 PM BST
What an interesting idea to come across. I saw this on www.enterprisenation.com – a fantastic website for home based workers. Two young entrepreneurs in New York City opened up their homeworking apartment to friends and … well, to just about anyone really. They call it jelly and this co-working idea is wobbling its way around the girth of the world. To read more Jelly is Sweet
Wednesday, July 16
Bunch of Fives - spotted this on www.directorscentre.com
by
rjosen
on Wed 16 Jul 2008 06:01 PM BST
Find five ways to maximise your time Find five ways to congratulate yourself on your successes Find five ways to spend a little more time thinking and a little less time doing, but also… Find five ways to be a bit more spontaneous! Find five new connections you want to make Sunday, July 6
5 reasons why you need an Assistant
by
rjosen
on Sun 06 Jul 2008 09:00 AM BST
1.Free up your time - What can you do with an extra 5, 10 or 20 hours per week?
2.Get Organised - With your projects organised, you can come across as being highly professional in your work with others
3.Remove Yourself from the Front Lines - An assistant will arrange your meetings, travel and much more. Does doing this yourself encourage a sense of security and show growth in a business? Not necessarily. Your experienced assistant will handle the day-to-day stuff so you can do what you do best. Grow your business, develop new products and services and act important!
4.Think Bigger Picture About Your Business - Let's face it, you need people to help grow your business to great heights! You are great at many things so let your assistant take care of everything else.
5.Partnership - Sometimes being self-employed and being a 'solopreneur' can be a lonely existence. A good assistant can become a partner in your business. They can help collaborate on ideas, brainstorm new projects and give you a second opinion and advice based upon what they know works and what doesn't. They are on your side and will take care of what you have got going on Thursday, June 26
What Can Marketers Learn from Baseball?
by
rjosen
on Thu 26 Jun 2008 11:09 AM BST
You know I like my connections between Sport and Business. I found this article by Lou Bortone (http://www.LouBortone.com,) As it turns out, plenty! I went to a Boston Red Sox game with my family this weekend and, in between buying outrageously priced $6 hotdogs and $5 Cokes, I thought about what America's past-time has in common with marketing. I know, you may think it's a bit of a stretch, but these simple analogies are actually pretty obvious… |
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